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Collaborate 3.2: now with site templates, system groups and AD syncing

04.22.2014
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Over the last couple months we have been rolling out Collaborate 3.2 to our clients, which is packed full of new, client-requested features and improvements that make Collaborate more powerful, easier to use and easier to administer. Here is a quick look at some of the highlights in the 3.2 release.

Site templates

One of our most requested features was the ability to template sites so that they can quickly be created from a pre-defined configuration. In 3.2 we’ve added this capability, so you can now choose from pre-defined templates when creating new sites, saving lots of time if you create many sites that have the same setup. We’ve focused on enabling site structure and settings to be templated so you can quickly and easily create a new site with a standard configuration. For example, for a particular type of legal transaction, a client extranet, a standard project management template or a team collaboration space. You can easily create new templates from scratch or save an existing site as a template. For more information on what is included in site templates, please see this Knowledge Base article.

site templates

System groups

Another popular feature request is the ability to manage user groups at system level. You can now create system groups and add users to them outside of the context of an individual site i.e. once users are added to a system group, this group (and all of the users contained in it) can be reused in any site and treated like a normal site group. This means users can be added or removed from multiple sites at once simply by adding or removing them from a system group, which saves time if you need to add the same group of users to multiple sites. This is particularly useful in the internal collaboration scenario, for example to add an entire department to a site in one go, or wherever you have users with access to multiple sites. For more information, please see this Knowledge Base article.

system group lists

Active Directory / LDAP integration

Leveraging the new System Group functionality mentioned above, we also now allow you to synchronise your Active Directory or LDAP users and groups with Collaborate. Managing users and groups can be a significant administration overhead if you have a large organisation with lots of users. By connecting your instance of Collaborate with your internal Active Directory or LDAP server, you can easily onboard and offboard users as part of your normal internal processes, saving time by not having to manually add users and groups and helping to reduce risk when people leave the organisation. For more information please see this Knowledge Base article.

Recent activity in the Files module

We’ve overhauled the “Recent activity” view in the Files module, so it’s now integrated with the other main “List” and “Column” views. The recent activity view makes it easy to see files that have been uploaded in chronological order, rather than in the standard folder tree view. This is really useful in large sites when lots of files are being updated regularly, so you can just focus on what’s changed recently. There is also now a mobile optimised version of this view and additional filter options. For more information please see this Knowledge Base article.

recent activity view

Improved navigation on smartphones

We’ve improved the navigation on mobile devices, so you can now easily navigate the Wiki page tree and the categories in the Blog and Events modules on your smartphone. This makes navigating much easier on smartphones and gives you full access to browse all of the content in these modules when you’re on the move.

improved navigation on smartphones

iSheets enhancements

Our iSheets module enables teams to work collaboratively with dynamic, structured data. There have been a variety of iSheets enhancements in Collaborate 3.2 including “Lookup columns” for pulling data in from another iSheet, default values for multi-line text fields, changes to email enabled iSheets, date format enhancements and more.

And plenty more enhancements and features…

There are also many smaller improvements and enhancements throughout the system including a new universal date format for improved localisation, more flexible time zone settings, improvements to search to better handle email attachments and microblog posts, improvements to numbering and sorting and many others. There are too many enhancements to list in this post but hopefully this overview has given you a good insight into the improvements in Collaborate 3.2.

For more information, please feel free to request a demo or get in touch with your local HighQ office.
Published at DZone with permission of its author, Highq Collaborate.

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