Social Business Zone is brought to you in partnership with:

HighQ is a leading provider of cloud-based enterprise collaboration and publishing software. We provide innovative social software to some of the world’s leading law firms, investment banks and corporations. We work in close collaboration with our clients to develop innovative products that solve real business problems, reduce costs, build deeper client relationships and help gain a competitive advantage. Highq has posted 67 posts at DZone. You can read more from them at their website. View Full User Profile

Simplify your working life with document automation

08.30.2014
| 666 views |
  • submit to reddit

HighQ’s document automation feature is a premium module now available in HighQ Collaborate. This module will enable you to store your branded static or boilerplate Word templates such as software license agreements, NDAs and employment contracts as well as many other documents, allowing you to assemble the content and automate the documents at the touch of a button.

Document automation

The document templates that you upload to Collaborate are governed by iSheets. You simply capture the data that you wish to export into your Word documents by simply answering questions created within an iSheet form or questionnaire. These questionnaires are created by simple plug and play intuitive technology that can be created by you. One of the main advantages here is that you a utilising document automation module with the platform and tools you already know.

Document automation is governed by iSheets, so all of the information gathered is not only ready to be document-automated but is also now stored in a secure database. Valuable information can therefore be easily accessed and interrogated by utilising the built-in filters and search functionality.

There are many benefits of working with document automation: it enables you to work more efficiently, expediting the delivery of contracts and ensuring accuracy and consistency by reducing human errors or being reliant on version control. It also helps you to stand out from the crowd when it comes to clients. Offer this as a value-added service to your clients and increase the probability of retaining business.

There are countless documents that you can automate using this solution, such as:

  • Due diligence reports
  • NDAs
  • Software agreements
  • Engagement letters
  • Jurisdictional governed contracts
  • Wills & probate
  • Employment contracts
  • Share purchase agreements

Employment contracts

Typically we rely on version control when creating employment contracts which can lead to the error of previous employee information being included such as salary. Utilising iSheets along with HighQ’s document automation tool you can create a unique and clean contract for each of your employees without the worry of data error. Not only can you automate these employment contracts but you are also creating a handy, fully filterable database of your employees and their data.

Utilise iSheets with our document automation tools to generate contracts, such as employment contracts.

Utilise iSheets with our document automation tools to generate contracts, such as employment contracts. Capture data and create a handy, fully searchable database of your employees. Capture data and create a handy, fully searchable database of your employees. (Click to enlarge)

Enter and automate an employment contract containing unique employee infomaton and output this data directly into a new, clean employment contract without relying on version control.

Enter and automate an employment contract containing unique employee information and output this data directly into a new, clean employment contract without relying on version control.

Jurisdictional governed contracts

Some types of contracts contain different clauses depending on the jurisdiction of the contract. Imagine automating this process at a touch of a button. For example, by creating an iSheet and answering one simply question, i.e., country of origin, the Word template will automatically include relevant jurisdictional clauses based on this one response. You do not have to worry about multiple versions of jurisdictional contracts; you can simply govern this process with one iSheet and one template.

Imagine the ability to determine which clauses to include in your contract by selecting one simple question i.e “country of origin” or “Jurisdiction”...

Imagine the ability to determine which clauses to include in your contract by selecting one simple question i.e “country of origin” or “jurisdiction”.

With our document automation tools you can create your contract ,i.e., SPA, which will contain your variable jurisdictional clauses at the touch of a button. For example, if I selected UK then all variables clauses relating to the UK will be inserted into the contract.

With our document automation tools you can create your contract ,i.e., SPA, which will contain your variable jurisdictional clauses at the touch of a button. For example, if I selected UK then all variables clauses relating to the UK will be inserted into the contract. To find out more about document automation, please contact us today. You can also watch a recording of our webinar to see a demo of document automation and some more problems it can help you solve.
Published at DZone with permission of its author, Highq Collaborate.

(Note: Opinions expressed in this article and its replies are the opinions of their respective authors and not those of DZone, Inc.)